Terms and Conditions
Body Mind Spirit Journeys is a division of RMC Travel.
Tour operated in cooperation with Ancient Sacred Sites Travel.
Reservations and Payments: A deposit of $825.00 per person along with a completed and signed application must be submitted with the reservation to confirm the trip. 50% of the deposit is non-refundable.
Registration for all tours is required 75 days prior to departure. Late registrations will be “on request” and will be subject to space availability of flights, accommodations and transportation. BMSJ will notify you if space is available. You may also be responsible to pay a late booking fee for any reservations that are made. Immediate payment in full for all tour package pricing and additional late booking fees will be required via bank wire transfer before any reservations are made. Therefore, we highly encourage you to book early to avoid disappointment and/or additional fees.
Final payment for all tours is due 75 days prior to departure. Please note the additional payment and remaining balance schedule on your statement.
For all passengers: Payments made less than 45 days before departure must be made with certified check or money order mailed Priority or Overnight Delivery, or credit card. An early registration assures you of your place on the tour. Therefore, we highly recommend that you submit your registration deposit as early as possible.
LAND ONLY tour packages: You are responsible to make your own flight arrangements to meet the group in the city where the tour begins. If your flight arrival and departure times do not coincide with those of the group and you need an individual transfer to and/or from the hotel, or additional hotel bookings, BMSJ will make these arrangements for you and bill you for the additional cost.
Cancellations and Refunds:
ALL Passengers:
Days Prior to Departure Cancellation Fee
More than 75 days – $412.50 per person
0 – 75 100%
These fees are in addition to any penalties imposed by airlines, hotels, or cruise ships. BMSJ highly recommends trip interruption/trip cancellation insurance. See Insurance Protection Plan below.
Credit card payment: RMC accepts American Express, MasterCard, Visa and Discover.
Tour Pricing: RMC offers a 5% discount on the published Tour Price if ALL payments are made by check or money order. This discount will be listed as a credit on your final statement. Quoted prices are based on the Tour origination locations indicated the tour itinerary page and registration form. BMSJ will always be happy to assist you with any flight arrangements.
The advertised cost for each tour is based on an established minimum level of participation. Should the group for any tour fall below this number, each traveler MAY be assessed a surcharge. IF this is enacted, the surcharge amount is dependent upon the final number of persons traveling in the group. BMSJ makes every effort not to have to enact a surcharge, but if we do, we keep it as small as possible. If assessed a surcharge, you will be notified of the amount at least three weeks before the departure date. Payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that BMSJ mail your documents with expedited service, you will be responsible to pay for these costs.
Should the trip fail to achieve minimum participation, BMSJ reserves the right to cancel the tour, and BMSJ will refund in full any payments received.
Required Tour Documents: A valid passport must be held by each passenger. Applicable visas or visa information for countries other than the United States or Canada will be provided as required. In countries where an entrance visa is required and BMSJ is procuring that visa, the cost of the visa will be assessed to the passenger. Otherwise the passenger will be given information about how to obtain the visa at their own expense.
Revisions and/or Changes to pre or post-tour individual arrangements booked for passenger by BMSJ: There will be a $100 nonrefundable deposit per person to initiate the itinerary. If the itinerary is accepted by the passenger, this will be applied toward the final cost. No research will be done until the deposit has been received. Once accepted, there will be a charge of $20 for each additional email, phone call or fax to change the itinerary. This charge is over and above any charges imposed by airlines, hotels and/or ground operators.
Accommodations: Based on twin-bedded rooms (or cabins if the tour contains a cruise) with bath or shower as indicated. You are assigned accommodations as the guest of the facility selected. The tour operator reserves the right to substitute hotels of similar category.
Meals: Meals will be provided as per the final trip itinerary. Any foods or beverages not included in the program and purchased by you will be at additional cost. Tour price includes only foods and beverages that are provided to the entire group.
Sight-seeing: As specified in itinerary. Entrance fees are included. Note: In some cases, to maximize sites to be visited, BMSJ will combine your tour group with a standard sightseeing tour. This is done on rare occasions so as to enhance the tour program.
Land transportation: As specified, by modern air-conditioned (where required) cars and/or minivans.
Air: All airline tickets are subject to each carrier’s Terms and Conditions as to passage and cancellation fees. Tours are sold in conjunction with the services of these approved carriers.
Fuel Surcharges (where Air is included in the program): With oil prices approaching record levels, airlines are beginning to charge fuel surcharges. Any fuel surcharges imposed by the carriers we use, after tours have been priced, will need to be passed on to the passenger. You will be advised of the surcharge by invoice; payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that BMSJ mail your documents with expedited service, you will be responsible to pay for these costs.
Local Hosts and guides: Listed local Hosts and guides are subject to availability and will be hosting your itinerary wherever possible. However, due to scheduling, there may be some times when the featured local Host or guide is not available. If this occurs, BMSJ will provide a comparable and experienced substitute.
Health and Fitness: Ancient Sacred Sites Tours involve activities which are designed to be enjoyed by anyone who is fit and healthy. If you have any reason to think that you may not be fit enough to undertake the tour, please seek medical advice.
Not Included: Items of a personal nature such as laundry, drinks and telephone calls, as well as any item that is not specifically detailed in the brochure or final trip itinerary.
Consumer Disclosure Notice: BMSJ and/or their agents act only in capacity as agents for the passenger in all matters connected with hotel accommodations, sight-seeing tours and transportation, whether by air, rail, bus, motorcar, boat or any other means and as agent holds itself free of responsibility for any damage occasioned by any cause. BMSJ and or its agents will not be responsible for any damages, expenses or inconveniences caused by late departures or change of schedule, strikes or to their conditions, nor will be responsible for loss or damage to baggage or any of the passenger’s belongings. All prices quoted are correct at time of brochure printing, include the cost of operation of the tours, and are subject to currency and airfare changes. BMSJ, its parent corporation and affiliates, officers, employees, servants and agents shall not be responsible for personal injury, death or property damage as a result of force majeure or for any other losses or damages incurred by any person or tour participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for or on behalf of BMSJ for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with these tours. Any dispute arising out of these tours, must be submitted in writing within 30 days of the completion of the tour and will be settled by arbitration within the City of New York.
Insurance Protection Plan: We strongly recommend TRAVEL INSURANCE to protect against cancellation fees and additional travel expenses that may incur before, after or during the trip. With your reservation confirmation, BMSJ will send complete details on its insurance program.
Photography and Film: I hereby agree to permit Ancient Sacred Sites Tours its agents and other participants to take pictures and made video or film records, without further approval or recourse, and I understand that I agree that such photographs and recording may be used for professional, commercial and promotional purposes.
Payment in term of deposit, partial or full payment, shall constitute consent that I have read, understand and accept the booking conditions of Body Mind Spirit Journeys and Ancient Sacred Sites Tours.