Terms and Conditions
Rose of Sophia Journey to Greece May 11 – 21, 2018
TOUR PRICES:
Tour – Land & Cruise Only Costs Per Person, double occupancy:
$3,479 payments via check or money order
$3,669 payments via credit card
Tour – Land & Cruise Only Costs Per Person, single room occupancy:
$4,059 payments via check or money order
$4,279 payments via credit card
Please add:
Pre-Paid Port Charges, Cruise Taxes and Gratuities for guides and cruise crew:
$420 ($442 by credit card)
Special Rates
Reduction for an Inside Cabin is $250pp ($263 via credit card)
Triple room and triple cabin reduction @ $129pp ($135 via credit card)
Upgrade for a cabin on Apollo Deck @ $95pp in a twin-bedded cabin ($100 via credit card)
Deposit Schedule:
Initial Deposit – due on or before December 15, 2017 in order to ensure a place on the tour
Per Person Double or Single accommodations: $500 by check or money order, $525 by credit card
Non-Refundable 2nd Payment – on or before February 1, 2018
Per Person Double or Single accommodations: $500 by check or money order, $525 by credit card
Final Payment (final installment due on or before March 11, 2018
CANCELLATIONS & refunds Your deposit of $500 ($525 via credit card) secures your place on the tour and is non-refundable unless your place is transferred to another traveler by yourself before February 1, 2018. Should you cancel and you secure a replacement, there will be a $300($325) cancellation fee. These fees are in addition to any penalties imposed by hotels or cruise lines, RMC recommends trip interruption/trip cancellation insurance. Cancellations from January 31 to March 17, 2018 are subject to a 50% cancellation fee. Cancellations after March 11, 2018 are subject to a 100%cancellation fee.
IMPORTANT NOTE: To avoid major cancellation charges, we urge you to take out trip cancellation/interruption travel insurance. Trip cancellation & trip interruption Travel Insurance information and brochure will be sent with your confirmation.
Credit card payment via PayPal: BMSJ accepts American Express, MasterCard, Visa and Discover and processes all its credit card charges via PayPal.
Tour Pricing: BMSJ offers a 5% discount on the published Tour Price if ALL payments are made by check or money order. This discount will be listed as a credit on your final statement. Quoted prices are based on the tour origination locations indicated the tour itinerary page and registration form. BMSJ will always be happy to assist you with any flight arrangements. The advertised cost for each tour is based on an established minimum level of participation. Should the group for any tour fall below this number, each traveler MAY be assessed a surcharge. IF this is enacted, the surcharge amount is dependent upon the final number of persons traveling in the group. BMSJ makes every effort not to have to enact a surcharge, but if we do, we keep it as small as possible. If assessed a surcharge, you will be notified of the amount at least three weeks before the departure date. Payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that BMSJ mail your documents with expedited service, you will be responsible to pay for these costs. Should the trip fail to achieve minimum participation, BMSJ reserves the right to cancel the tour, and RMC will refund in full any payments received.
Required Tour Documents: A valid passport must be held by each passenger.
Revisions and/or Changes to pre- or post-tour individual arrangements booked for passenger by BMSJ: There will be a $100 nonrefundable payment per person to revise the Reservation. If the new itinerary is accepted by the passenger, this will be applied toward the final cost. No research will be done until this fee has been received. Once accepted, there will be an additional charge of $20 for each additional email, phone call or fax to change the new itinerary. This charge is over and above any charges imposed by airlines, hotels and/or ground operators.
Accommodations: Based on twin-bedded rooms with bath or shower and Outside or Inside cabins onboard the cruise (as selected) as indicated. You are assigned accommodations as the guest of the facility selected. The tour operator reserves the right to substitute hotels or cabins of similar category.
Meals: Meals will be provided as per the final trip itinerary. Any foods or beverages not included in the program and purchased by you will be at additional cost. Tour price includes only foods and beverages that are provided to the entire group.
Sight-seeing: As specified in itinerary. Entrance fees are included.
Land transportation: As specified, by coaches and/or minivans
Shortfall Supplement: Price based on a minimum of 20 participants. Should participation fall below 20, there is a $180pp supplement for 15 to 19 participants and is a $260pp supplement for 13 to 14 participants
Meeting the tour in Athens: The tour starts in Athens on May 11. If you elect to join the tour later, or leave earlier, any additional charges incurred due to this change of itinerary will be your responsibility.
Fuel Cruise Surcharge:. In the event of any significant change in fuel charges, the cruise line will impose additional charges as below$ 4 pppd should the price of ICE Brent exceed US$ 90$ 8 pppd should the price of ICE Brent exceed US$ 110.Should Fuel Supplement be imposed, Celestyal Cruises will inform BMSJ in writing, giving to the travel partners 7 working day period (from the day of the FS announcement), to communicate names of passengers booked on the various cruise departures.
Name Changes: Name changes will not be allowed.
Foreign Currency Surcharges: 2018 Pricing reflects current cost and exchange rates. In the event of any significant change to these figures, rates be subject to additional charges that may be implemented.
Local Hosts and guides: Listed Escorts, Local Hosts and Guides are subject to availability and will be hosting your itinerary wherever possible. However, due to scheduling or circumstances beyond our control, there may be some times when the featured local Host or guide is not available. If this occurs, BMSJ will provide a comparable and experienced substitute.
Not Included: Items of a personal nature such as laundry, drinks and telephone calls, as well as any item that is not specifically detailed in the brochure or final trip itinerary.
Consumer Disclosure Notice Disclaimer of Liability: RMC Travel’s Body Mind Spirit Journeys and cooperating agencies act only in capacity as agents for the passenger in all matters connected with hotel accommodations, sight-seeing tours and transportation, whether by air, rail, bus, motorcar, boat or any other means and as agent holds itself free of responsibility for any damage occasioned by any cause. RMC Travel’s Body Mind Spirit Journeys and/or its agents will not be responsible for any damages or expenses or inconveniences caused by late departures or change of transportation schedule, strikes or to their conditions, nor will we be responsible for loss or damage to baggage or any of the passengers’ belongings. All prices quoted are correct at time of brochure printing, include the cost of operation of the tours, and are subject to currency and airfare changes. RMC Travel’s Body Mind Spirit Journeys its parent corporation and affiliates, officers, employees, servants and agents shall not be responsible for personal injury, death or property damage as a result of force majeure or for any other losses or damages incurred by any person or tour participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for, or on behalf of RMC Travel’s Body Mind Spirit Journeys or for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with these tours. RMC Travel’s Body Mind Spirit Journeys will not assume any additional expenses. On advancement of deposit to this agency, the depositor agrees to be bound by all of the above stated terms & conditions. Valid from 11/1/2017-6/15/2018
RMC Travel’s Body Mind Spirit Journeys retains the right to withdraw a tour or decline to accept any person as a member of the tour or make changes in the published itinerary whenever in sole judgment of conditions warrant or if they deem it necessary for the comfort, convenience or safety of the passengers. RMC Travel’s Body Mind Spirit Journeys is not responsible for any physical, emotional reaction or trauma or ailment, during the tour or occurring after the tour.
Insurance Protection Plan: We strongly recommend TRAVEL INSURANCE to protect against cancellation fees and additional travel expenses that may incur before, after or during the trip. With your reservation confirmation, BMSJ will send complete details on its insurance program.