Terms and Conditions
A Sacred Sedona Experience
August 28 – September 3, 2016
Cancellations and Refunds: Your payment of $1,595 to $2,529 ($1,649 to $2,659 via credit card) secures your place on the tour of which is non-refundable unless your place and room is transferred by yourself to another traveler. Then there will be a $150 fee. These fees are in addition to any penalties imposed by the hotels. BODY MIND SPIRIT JOURNEYS recommends trip interruption/trip cancellation insurance. See Insurance Protection Plan link below.
Credit card payment via PayPal: BODY MIND SPIRIT JOURNEYS accepts American Express, MasterCard, VISA and Discover, and processes all its credit card charges via PayPal.
Tour Pricing: BODY MIND SPIRIT JOURNEYS offers a 5% discount on the published Tour Price if ALL payments are made by check or money order. This discount will be listed as a credit on your final statement. Quoted prices are based on the Tour origination locations indicated the tour itinerary page and registration form. BODY MIND SPIRIT JOURNEYS will always be happy to assist you with any flight arrangements. The advertised cost for each tour is based on an established minimum level of participation. Should the group for any tour fall below this number, each traveler MAY be assessed a surcharge. IF this is enacted, the surcharge amount is dependent upon the final number of persons traveling in the group. BODY MIND SPIRIT JOURNEYS makes every effort not to have to enact a surcharge, but if we do, we keep it as small as possible. If assessed a surcharge, you will be notified of the amount at least three weeks before the departure date. Payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that BODY MIND SPIRIT JOURNEYS mail your documents with expedited service, you will be responsible to pay for these costs. Should the trip fail to achieve minimum participation, BODY MIND SPIRIT JOURNEYS reserves the right to cancel the tour, and BODY MIND SPIRIT JOURNEYS will refund in full any payments received.
Required Tour Documents: A valid government picture ID must be held by each passenger..
Accommodations: Based on double rooms with private WC as indicated. You are assigned accommodations as the guest of the facility selected. The tour operator reserves the right to substitute hotels of similar category.
Meals: Meals will be provided as per included items as per itinerary. Any foods or beverages not included in the program and purchased by you will be at additional cost. Tour price includes only foods and beverages that are provided to the entire group as per itinerary.
Land transportation: As specified.
Shortfall Supplement: Price based on a minimum of 5 participants. Should participation fall below 5 there is supplement ranging from $150 to $300 depending on the final number of travelers.
Not Included: Items of a personal nature such as laundry, drinks and telephone calls, as well as any item that is not specifically detailed in the brochure or final trip itinerary.
Consumer Disclosure Notice Disclaimer of Liability: BODY MIND SPIRIT JOURNEYS and cooperating agencies act only in capacity as agents for the passenger in all matters connected with hotel accommodations, sight-seeing tours and transportation, whether by air, rail, bus, motorcar, boat or any other means and as agent holds itself free of responsibility for any damage occasioned by any cause. BODY MIND SPIRIT JOURNEYS and/or its agents will not be responsible for any damages or expenses or inconveniences caused by late departures or change of transportation schedule, strikes or to their conditions, nor will we be responsible for loss or damage to baggage or any of the passengers’ belongings. All prices quoted are correct at time of the offer and include the cost of operation of the tours, and are subject to currency changes. BODY MIND SPIRIT JOURNEYS, its parent corporation and affiliates, officers, employees, servants and agents shall not be responsible for personal injury, death or property damage as a result of force majeure or for any other losses or damages incurred by any person or tour participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for, or on behalf of BODY MIND SPIRIT JOURNEYS or for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with these tours. BODY MIND SPIRIT JOURNEYS will not assume any additional expenses. On advancement of deposit to this agency, the depositor agrees to be bound by all of the above stated terms & conditions. Valid from 6/1 to 9/20, 2016.
Insurance Protection Plan: We strongly recommend TRAVEL INSURANCE to protect against cancellation fees and additional travel expenses that may incur before, after or during the trip. With your reservation confirmation, BODY MIND SPIRIT JOURNEYS will send complete details on its insurance program.