Terms and Conditions
Reservations and Payments: A deposit of Euro 300 per person along with a completed and signed application must be submitted with the reservation to confirm the trip. Registration and Final payment for all tours is due a MINIMUM of 60 days prior to departure. For registrations submitted 60 days or less prior to departure, space will be on request and is subject to availability of hotels. Therefore, we highly recommend that you submit your registration payment as early as possible.
Cancellations and Refunds for Tours: 90 or more days prior to departure the cancellation fee is Euro 100 per person; 89 – 60 days prior to departure the cancellation fee is 50% per person; 60 days or less prior to departure the reservation is 100% non-refundable.
Credit card payment: Accepts American Express, MasterCard, Visa and Discover with a 4.75% vendor servicing fee via BMSJ (Body Mind Spirit Journeys).
Tour Pricing: Gaetano Vivo/ BMSJ offers a 5% discount on the published Tour Price if ALL payments are made by check or money order. This discount will be listed as a credit on your final statement. Quoted prices are based on the Tour origination locations indicated the tour itinerary page and registration form. Gaetano Vivo/ BMSJ will always be happy to assist you with any flight arrangements. The advertised cost for each tour is based on an established minimum level of participation. Should the group for any tour fall below this number, each traveler MAY be assessed a surcharge. IF this is enacted, the surcharge amount is dependent upon the final number of persons traveling in the group. Gaetano Vivo/ BMSJ makes every effort not to have to enact a surcharge, but if we do, we keep it as small as possible. If assessed a surcharge, you will be notified of the amount at least three weeks before the departure date. Payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that Gaetano Vivo/ BMSJ mail your documents with expedited service, you will be responsible to pay for these costs. Should the tour fail to achieve minimum participation, BMSJ reserves the right to cancel the tour, and Gaetano Vivo/ BMSJ will refund in full any payments received. See additional details below.
Required Tour Documents: A valid passport must be held by each passenger
Accommodations: Based on twin-bedded rooms with bath or shower as indicated. You are assigned accommodations as the guest of the facility selected. The tour operator reserves the right to substitute hotels of similar category.
Meals: As per itinerary are included. Any foods or beverages not specified in the program and purchased by you will be at additional cost. Tour price includes only foods and beverages that are provided to the entire group.
Sight-seeing: As specified in itinerary. Entrance fees are included. Note: In some cases, to maximize sites to be visited, BMSJ will combine your tour group with a standard sightseeing tour. This is done on rare occasions so as to enhance the tour program.
Land transportation: As specified, by modern coaches and/or minivans.
Local Hosts and guides: Listed local Hosts and guides are subject to availability and will be hosting your itinerary wherever possible. However, due to scheduling, there may be some times when the featured local Host or guide is not available. If this occurs, BMS Gaetano Vivo/ BMSJ will provide a comparable and experienced substitute.
Shortfall Surcharges: Prices are based on the following minimum participation of 20 travelers. Should there be fewer participants, a slight surcharge will be applied as per below:
15/19 travelers @ Euro 180
Not Included: Items of a personal nature such as laundry, drinks and telephone calls, as well as any item that is not specifically detailed in the brochure or final trip itinerary.
Consumer Disclosure Notice: Gaetano Vivo & BMSJ and/or their agents act only in capacity as agents for the passenger in all matters connected with hotel accommodations, sight-seeing tours and transportation, whether by air, rail, bus, motorcar, boat or any other means and as agent holds itself free of responsibility for any damage occasioned by any cause. Gaetano Vivo & BMSJ and or its agents will not be responsible for any damages, expenses or inconveniences caused by late departures or change of schedule, strikes or to their conditions, nor will be responsible for loss or damage to baggage or any of the passenger’s belongings. All prices quoted are correct at time of brochure printing, include the cost of operation of the tours, and are subject to currency and airfare changes. BMSJ, its parent corporation and affiliates, officers, employees, servants and agents shall not be responsible for personal injury, death or property damage as a result of force majeure or for any other losses or damages incurred by any person or tour participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for or on behalf of Gaetano Vivo & BMSJ for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with these tours. Any dispute arising out of these tours, must be submitted in writing within 30 days of the completion of the tour and will be settled by arbitration within the City of New York, United States of Anerica. Program and text are correct at time of posting and are subject to change due to conditions and circumstances beyond our control. Valid March 11 to August 31, 2013 and subject to change without notice.
Insurance Protection Plan: We strongly recommend TRAVEL INSURANCE to protect against cancellation fees and additional travel expenses that may incur before, after or during the trip. With your reservation confirmation, BMSJ will send complete details on its insurance program.