Terms and Conditions
Land Only Prices for Conference & Pre-Conference Tour – April 20 to May 1
Double Occupancy (Per Person if paid in full by October 1, 2016)
$879 payment via check or money order
$929 payment via credit card
Double Occupancy (Per Person)
$949 payment via check or money order
$999 payment via credit card
Single Room Occupancy (if paid in full by October 1, 2016)
$1,259 payments via check or money order
$1,329 payments via credit card
Single Room Occupancy:
$1,179 payments via check or money order
$1,239 payments via credit card
Land Only Prices for Conference Only April 26 to May 1
Double Occupancy (Per Person if paid in full by October 1, 2016)
$475 payment via check or money order
$499 payment via credit card
Double Occupancy (Per Person):
$549 payment via check or money order
$579 payment via credit card
Single Room Occupancy (if paid in full by October 1, 2016)
$625 payments via check or money order
$659 payments via credit card
Single Room Occupancy:
$699 payments via check or money order
$739 payments via credit card
Land Only Prices for Angkor Wat Tour Only April 20 to 25
Double Occupancy (Per Person if paid in full by October 1, 2016)
$399 payment via check or money order
$419 payment via credit card
Double Occupancy (Per Person)
$404 payment via check or money order
$429 payment via credit card
Single Room Occupancy (if paid in full by October 1, 2016)
$480 payments via check or money order
$505 payments via credit card
Single Room Occupancy:
$634 payments via check or money order
$669 payments via credit card
Payment in Full is required to reconfirm your reservation.
CANCELLATIONS & REFUNDS Your payment for the CONFERENCE ONLY secures your place on the tour and is non-refundable unless your place is transferred to another traveler by yourself before January 19, 2017. Should you cancel and you secure a replacement, there will be a $250 ($265 via credit card) cancellation fee.
Your payment for the PRE-TOUR & CONFERENCE secures your place on the tour. Should you cancel before January 19, 2017, there will be a $250 ($265 via credit card) cancellation fee and the balance refunded. After January 19, 2017 and you cancel, your payment is non-refundable unless your place is transferred to another traveler by yourself before January 19, 2017. Should you cancel and you secure a replacement, there will be a $500 ($525 via credit card) cancellation fee and the balance refunded. These fees are in addition to any penalties imposed by airlines and hotels, BMSJ recommends trip interruption/trip cancellation insurance.
IMPORTANT NOTE: To avoid major cancellation charges, we urge you to take out trip cancellation/interruption travel insurance. Trip cancellation & trip interruption Travel Insurance information and brochure will be sent with your confirmation.
Credit card payment via PayPal: BMSJ accepts American Express, MasterCard, Visa and Discover and processes all its credit card charges via PayPal.
Tour Pricing: BMSJ offers a 5% discount on the published Tour Price if ALL payments are made by check or money order. This discount will be listed as a credit on your final statement. Quoted prices are based on the tour origination locations indicated the tour itinerary page and registration form. BMSJ will always be happy to assist you with any flight arrangements. The advertised cost for each tour is based on an established minimum level of participation. Should the group for any tour fall below this number, each traveler MAY be assessed a surcharge. IF this is enacted, the surcharge amount is dependent upon the final number of persons traveling in the group. BMSJ makes every effort not to have to enact a surcharge, but if we do, we keep it as small as possible. If assessed a surcharge, you will be notified of the amount at least three weeks before the departure date. Payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that BMSJ mail your documents with expedited service, you will be responsible to pay for these costs. Should the trip fail to achieve minimum participation, BMSJ reserves the right to cancel the tour, and RMC will refund in full any payments received.
Required Tour Documents: A valid passport must be held by each passenger. For the Philippines, unless you plan on staying for more than 30 days, you do not need a visa as long as your passport is valid for at least 6 months and you have a valid return ticket. For Cambodia, You require a Visa, a blank page in your passport and your passport must be valid for 6 months after your departure from Cambodia
Revisions and/or Changes to pre- or post-tour individual arrangements booked for passenger by BMSJ: There will be a $100 nonrefundable deposit per person to initiate the itinerary. If the itinerary is accepted by the passenger, this will be applied toward the final cost. No research will be done until the deposit has been received. Once accepted, there will be a charge of $20 for each additional email, phone call or fax to change the itinerary. This charge is over and above any charges imposed by airlines, hotels and/or ground operators.
Accommodations: Based on twin-bedded rooms with bath or shower as indicated. You are assigned accommodations as the guest of the facility selected. The tour operator reserves the right to substitute hotels of similar category.
Meals: Meals will be provided as per the final trip itinerary. Any foods or beverages not included in the program and purchased by you will be at additional cost. Tour price includes only foods and beverages that are provided to the entire group.
Sight-seeing: As specified in itinerary. Entrance fees are included.
Land transportation: As specified, by coaches and/or minivan
Shortfall Supplement: Prices are based on a minimum of 20 participants. Should participation fall below 20, there is a supplement payable ranging from $50 to $100 depending on the final number of travelers and tour variation selected.
Local Hosts and guides: Listed Escorts, Local Hosts and Guides are subject to availability and will be hosting your itinerary wherever possible. However, due to scheduling or circumstances beyond our control, there may be some times when the featured local Host or guide is not available. If this occurs, BMSJ will provide a comparable and experienced substitute.
Not Included: Items of a personal nature such as laundry, drinks and telephone calls, as well as any item that is not specifically detailed in the brochure or final trip itinerary.
Consumer Disclosure Notice Disclaimer of Liability: RMC Travel’s Body Mind Spirit Journeys & the ASEAN Advanced Archaeology Symposium and cooperating agencies act only in capacity as agents for the passenger in all matters connected with hotel accommodations, sight-seeing tours and transportation, whether by air, rail, bus, motorcar, boat or any other means and as agent holds itself free of responsibility for any damage occasioned by any cause. RMC Travel’s Body Mind Spirit Journeys & The ASEAN Advanced Archaeology Symposium and/or its agents will not be responsible for any damages or expenses or inconveniences caused by late departures or change of transportation schedule, strikes or to their conditions, nor will we be responsible for loss or damage to baggage or any of the passengers’ belongings. All prices quoted are correct at time of brochure printing, include the cost of operation of the tours, and are subject to currency and airfare changes. RMC Travel’s Body Mind Spirit Journeys & The ASEAN Advanced Archaeology Symposium its parent corporation and affiliates, officers, employees, servants and agents shall not be responsible for personal injury, death or property damage as a result of force majeure or for any other losses or damages incurred by any person or tour participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for, or on behalf of RMC Travel’s Body Mind Spirit Journeys & The ASEAN Advanced Archaeology Symposium or for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with these tours. RMC Travel’s Body Mind Spirit Journeys & The ASEAN Advanced Archaeology Symposium will not assume any additional expenses. On advancement of deposit to this agency, the depositor agrees to be bound by all of the above stated terms & conditions. Valid from 7/21/16 to 6/1/17
RMC Travel’s Body Mind Spirit Journeys & The ASEAN Advanced Archaeology Symposium retain the right to withdraw a tour or decline to accept any person as a member of the tour or make changes in the published itinerary whenever in sole judgment of conditions warrant or if they deem it necessary for the comfort, convenience or safety of the passengers. RMC Travel’s Body Mind Spirit Journeys & The ASEAN Advanced Archaeology Symposium are not responsible for any physical, emotional reaction or trauma or ailment, during the tour or occurring after the tour.
Insurance Protection Plan: We strongly recommend TRAVEL INSURANCE to protect against cancellation fees and additional travel expenses that may incur before, after or during the trip. With your reservation confirmation, BMSJ will send complete details on its insurance program.